The Premier Nordic Hotel Industry Conference


Terms and Conditions

The following terms and conditions set out the legal rules applicable to the NHC Conference (“the Conference”) and its virtual version (“the Virtual Conference”) conducted via a third-party online platform (“the Platform”). Registrants shall be bound by these terms and conditions upon registering for the Conference and are advised to read and understand these terms carefully before registering. The Conference is organised by Nordic Hotel Consulting (“NHC” or “the Organiser”). The official conference language is English.

1. General Purchase Conditions

Nordic Hotel Consulting (NHC) does not sell conference access to private persons, but solely to officially registered businesses. When registering for the NHC Conference, the registrant confirms to be aware that the purchase agreement is between two commercial partners. Hence, regular consumer legislation is not applicable.

2. Purchase of Conference Access (Participant Registration)

2.1 Physical Conference

Access to the conference is only granted upon confirmed payment. To purchase access, the registrant must enter company information, number of tickets and delegate information for each ticket in the designated registration formula.

Following the online registration, the registrant will receive an e-mail confirmation, pro forma invoice, and a payment link. If the registrant desires to pay via a bank transfer, the registrant may find the bank transfer information in the aforementioned email. Only when the payment is made and successfully received, the final confirmation of purchase will be issued.

2.2 Virtual Conference

Access to the conference is only granted upon confirmed payment. To purchase access, the registrant must enter the name, email address and phone number for each registrant. 

Following the online registration and payment, the registrant will receive a confirmation email and access to the virtual event platform

3. Payment

3.1 Physical Conference

The payment may be done by a credit card or via a bank transfer. Following credit cards are accepted: Visa, Visa Electron, Maestro, Mastercard. All communication between the registrant and NHC’s payment system is encrypted. Your credit card information is forwarded directly to PBS. NHC does not save credit card information.

Payment should be made within 8 days of online registration.

3.2 Virtual Conference

The payment may be done via credit card only. Following credit cards are accepted: Visa, Visa Electron, Maestro, Mastercard, American Express. NHC does not save credit card information.

The payment of the applicable fee for the Virtual Conference is due upon registration. If such payment is insufficient or declined for any reason, NHC may refuse to allow the registrant to access the Virtual Conference and shall have no liability in that regard.

4. Confirmation of Purchase

4.1 Physical Conference

The payment confirmation and invoice is forwarded to the initially indicated e-mail. To ease the check-in process at the conference, registrants are asked to bring the payment confirmation to the conference.

4.2 Virtual Conference

Upon successful payment, a registrant will receive a confirmation email with an attached receipt.

5. Prices

If not stated otherwise, all the prices are excluding VAT.

The conference fee does not include hotel accommodation. 

6. Cancellation & Changes

The registration is binding and therefore cannot be cancelled.

The access can be transferred within the registrant’s company. If the registrant desires to transfer the purchase to a colleague, please contact

In the unlikely event that a speaker cancels, every effort will be made to find a replacement speaker of equivalent experience. NHC reserves the right to make changes to the program and speakers without prior announcement and without incurring any liability to the registrants.

In the event of a fire, flood or any other causes that NHC reasonably believes to be substantial or that are beyond NHC's control, NHC reserves the right to change the times, dates and the venues of the Conference, without incurring any liability to the registrant.

In the event of an action done by the Platform that would prevent the Organiser from conducting the Virtual Conference on the set dates, the Organiser reserves the right to change the dates or cancel the event. In the case of cancellation, the registrant is entitled to receive a full refund.

7. Virtual Conference Disclaimer

The Virtual Conference is delivered online via the Platform, and accordingly, is subject to limitations, delays, and other problems inherent in the use of the internet and electronic communications. NHC shall not be responsible for any delays, delivery failures, viruses, hacker intrusions or other damage resulting from such problems.

NHC will not incur any liability to the registrants due to any technical issues with the Platform on the day of the event that impacts sound and video quality of certain Platform functions and services.

NHC makes no representation, warranty, or guarantee as to the reliability, timeliness, quality, suitability, truth, availability, accuracy or completeness of the Platform.

8. Personal Information (Privacy)

NHC does not forward or sell any personal data or other information to any third parties. However, your name and email address may be shared with a payment processing portal and the Platform.

The data received by NHC is regulated by the relevant Danish legislation, please refer to the act ‘Lov om behandling af personoplysinger’. NHC is responsible for the data. The authority ‘Datatilsynet’ monitors all processes covered by the act. Please visit to review the act in its entirety.

8.1 Physical Conference

NHC will distribute a participant list at the event. The participant list will only include name and company information. By registering for the conference, the registrant accepts that name and company info is distributed at the event.

Only with the delegate’s consent upon registration will name, e-mail, company info and company logo be publicly available on the conference website.

8.2 Virtual Conference

Registrant’s name, company and job title will be visible to other registrants on the Platform during the Virtual Conference. However, registrants have the possibility to opt out of appearing on the participant list, and of chat and meeting features.

Please also be aware that certain personal information and other information provided by you in connection with your use of the Platform may be stored on your Device (even if that information is not collected).

9. Photograph and Video Recording

The Organizer may free of charge and without further consent of the participants use and release pictures and shots taken of the participants and/or their works (such as posters, excerpts of presentations or lectures) during the Conference for reports of the Conference and announcement of events in future. The Organizer may audio and/or videotape the sessions.